5 Reasons Why ABA Practice Management Software Can Drive Growth

You probably got into the field of ABA to help children reach their full potential and see families empowered to support their children with exceptional needs. Or to help school staff support their students with disabilities to be included and learn in meaningful ways. You may now find yourself running an ABA business and realizing 



In this article you’ll find five ways ABA practice management software can drive growth:


  1. Tighten up your revenue cycle management

  2. Understand detailed metrics of your business

  3. Cut down admin time

  4. Create the ability to increase caseload

  5. Increase staff satisfaction by automating your administrative processes


Summaries of each reason ABA Practice Management Software can Drive the Growth of Your ABA Business

Below you’ll find a brief description of each reason to consider investing in ABA practice management software for your ABA business. 

  1. Tighten up your revenue cycle management:

Using AlohaABA’s Authorizations, Billing and Accounts Receivable functions to help you ensure your revenue cycle is ticking smoothly and without gaps and delays. You can’t continue serving clients if you can’t keep this cycle running effectively. 

AlohaABA’s Authorization feature is linked to scheduling so you can be certain you aren’t scheduling clients for time or treatments for which they are not authorized or do not have remaining funds to cover. The intuitive views of authorizations allow you to easily have a detailed and bird’s eye view of contract units so you know what is about to expire and what is remaining for each client. Furthermore, you are able to control how your units are allocated, not the software!

Our Accounts Receivable functions take the hassle out of this administrative task. Who enjoys doing this tedious work? The AR workflow is really user-friendly, making it easy to get started using it. Invoices are organized and distributed within your network. The process keeps it smooth and easy to ensure payments are made on time. Our dashboard views let you always have a quick overview of your outstanding receivables. 

AlohaABA Billing simplifies the billing process for you. Our software combines Accounts Receivable and Claims tracking into one interface so you can have a good overview of outstanding payments at any moment. The software simplifies the entire billing process by generating claims, tracking claim statuses and reduces the time and effort in tracking and managing claims. Finally, the software will learn from billing history to improve tracking of future claims. 

Overall, AlohaABA is not about finding workarounds for your business. The revenue cycle management features are customized to the workflows and processes you already have in place to optimize your efforts by automating certain functions but still using the workflow you are used to in your business. We virtually eliminate the need for excel spreadsheets as all billing functions can be done right within the software. This in the end makes your job WAY more efficient.


 

  1. Understand detailed metrics of your business:

     

It can be difficult to run your practice and make sound business decisions so it will thrive. AlohaABA makes it easier to attend to areas of your business that need it with the business insights on our dashboard. You will always have your pulse on specific metrics of your business from outstanding payments, waning authorizations, revenue and so much more. 

As a business owner you need to have your pulse on the life of your practice to ensure every aspect of the business is running in a healthy manner so you can best serve your clients. By having quick overviews color-coded and salient on the dashboard, you will immediately know when there is something you have to pay attention to but also know when things are running smoothly. 

Finally, these business insights don’t just help with the day-to -day insights but also long term planning. You use data to inform your treatment decisions, why wouldn’t you use data to inform your business decisions too? Use data to inform which staff might need closer supervision or coaching, quickly see patterns emerge on canceled appointments or many other specific details of your business.  

 

 

 

 


  1. Cut down admin time:

     

Admin time is not paid time. ABA practices are constantly trying to maximize billable time and decrease non-billable. While some non-billable time is really important for the health and well-being of your staff and clients, admin is not one of them! Using AlohaABA’s intuitive and easy practice management software, decrease the amount of time you are spending billing, scheduling, doing payroll and other tedious admin tasks that are often not a highlight of the job as a business owner. Automate these processes with AlohaABA and free up time to focus on growing your business. 


“We came from Central Reach essentials. The AlohaABA software is so much better at a fraction of the cost. I get a live person I can call, text or email and always get a response, which took a lot of stress out of the switch over and ongoing support. It is super easy to use, with features such as calculating drive times for you and geo-stamping locations right on appointments so I can click once and see where the signature was gathered. Also can do forms for the appointments so we can make templates of notes to help staff write more complete notes and automate. If I had known how good this was, I would have made the switch a long time ago! We are a mid size ABA company and AlohaABA is perfect for us.”

Jonathan N.


  1. Create the ability to increase caseload:

     

No one goes into ABA or other behavioral health services to get rich. We are here to see meaningful change in our clients so they can live a value-oriented life to their fullest potential. By automating your administrative processes and workflows, you will have more time to take on new clients. 


Furthermore, using the business insights appropriately can result in tighter revenue cycle management, resulting in a greater capacity to take on and serve new clients. You’ll know exactly when you have the financial capacity to hire more RBTs or BCBAs, and when you can start opening up your waitlist. 


Many families languish on waitlists while they wait for services. Families that can afford it may pay out of pocket for services in the interim, but many can’t so they wait without behavioral health support. There is a direct relationship to running your practice efficiently and being able to increase your client capacity. Use AlohaABA to help you get there. 


  1. Increase staff satisfaction by automating your administrative processes:

     

One of the greatest features of AlohaABA that will make the lives of your staff easier is our use of GPS and Google Maps integration to calculate mileage between appointments. Stop having your staff fill out tedious and time-consuming time sheets only for your payroll staff to have to manually enter them into the system. Make your staff happy with less paper and pen or Excel spreadsheets! RBTs didn’t get into this job because they love administrative tasks. They want to help clients. Take the admin burden off them by automating your workflows with AlohaABA.

"One of the most amazing customer service teams in the industry because AlohaABA actually responds! The software is so intuitive that our RBTs were able to use the software without training. AlohaABA's onboarding team made the transition as seamless as it could be."

James - CEO


The Bottom Line:

Business owners have a lot on their plate. Automating certain tasks can increase the efficiency of your practice, resulting in staff having more time for client and staff-facing tasks like providing quality supervision and interacting with clients. Ultimately, when your workflows and revenue cycle management are under control, efficient and you have a good understanding of your business’ metrics, your business can scale. 


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